August 20, 2008
VACANCY NOTICE
Pursuant to the Agreement with the Board of Education and the West Aurora Office Professional Association the following vacancy is posted:
POSITION: SECRETARY TO DEAN-WEST HIGH
REPORTS TO: ASSISTANT PRINCIPAL
CONTRACT LENGTH: 10 MONTHS / 7.5 HOURS
CLASSIFICATION: 2
RESPONSIBILITIES:
A. Issue and process admits, detentions and after-school assignments for special ed students who are excused, late or truant.
B. Enter attendance updates and discipline consequences issued on the computer screens.
C. Separate and send all call slips to special ed students with unaccounted attendance.
D. Contact parents regarding absences and discipline consequences issued.
E. Maintain communication with special education department staff, social workers, guidance, nurse, assistant principal, counselors regarding attendance and referrals.
F. Maintain attendance and discipline files for special ed students.
G. Refer special ed students to truancy officer.
H. Assist Dean in scheduling 504 appointments.
I. Assist teachers, parents, students and staff, including walk-ins, emergency button calls and radio transmissions.
J. Effectively communicate with co-workers in student services and other staff regarding student issues.
K. Enter attendance data on computer for full and partial day absence.
M. Process and maintain excessive tardy contracts. Communicate effectively with each Dean using reports generated.
N. Assist with new enrollments at the beginning and throughout the school year.
O. Fill in for Secretary to Assistant Principal as needed.
P. Other duties as assigned by Administration.
EXPECTATIONS:
1. Represents the West High Office staff in a courteous and professional manner. Serve as a positive role model for students.
2. Maintain confidentiality of materials and school information.
3. Treat the staff, students and general public in a courteous, helpful and professional manner.
4. Work cooperatively with administrators, consultants, parents and community members and other teachers.
5. Perform responsibilities listed in IV in a timely, accurate and efficient manner.
6. Exhibit a positive attitude and refrain from non-constructive discussions or derogatory criticisms of students, parents, colleagues and the school district in general.
QUALIFICATIONS:
Proficient in Microsoft Windows, Word, Access, Excel, Excellent People Skills, Communication Skills, Professionalism, Ability to Multi-task
Staff possessing the necessary qualifications may apply in writing by August 27, 2008 to:
Ed Howerton
Assistant Superintendent for Human Resources
ehowerton@sd129.org
OFFICE PROFESSIONAL- WEB AND COMMUNITY RELATIONS
CLASSIFICATION 3
12 MONTHS/ 7.5 HOURS PER DAY
Staff possessing the necessary qualifications may apply in writing within ten (10) days to:
Human Resources
morozco@sd129.org
AURORA WEST SCHOOL DISTRICT 129
JOB DESCRIPTION
POSITION: Office Professional for the Web Coordinator
REPORTS TO: Director of Technology and Web Coordinator
CONTRACT LENGTH: 12- Month Position
7.5 Hours per day
CLASSIFICATION: 3
BASIC FUNCTION:
Support the Web Coordinator with emphasis on the District’s e-mail system, phone system and website.
DUTIES:
1. Assure validity of Emails for all employees (new and changed), resetting passwords daily as required
2. Create and update all listserves for all interested parties (schools, grade levels, disciplines).
3. Record trends as requested and compile monthly reports.
4. Assure validity of room/number/name associations for 1000 phone lines and voice mailboxes, resetting voicemail passwords daily as required.
5. Maintain the on-line internal phone director and the phone directory which can be accessed through telephone keypads.
6. Monitor teacher websites for content accuracy and copyright infringement.
7. Maintain appointment calendar of Web Coordinator.
8. Reformat window documents for web publications.
9. Generate and track purchase orders as requested.
10. Maintain and update parent listserve database.
11. Answer calls relating to School Messenger and support personnel questions on how to use system; schedule training opportunities as needed.
12. Answer calls from staff members and trouble-shoot solutions or refer to web coordinator.
13. Perform other duties related to the primary job function as may be assigned.
KNOWLEDGE OF:
1. Microsoft Windows – Intermediate level
2. District software – Discovery, Contribute, WebMail, School Messenger, MS Office (Word, Excel, Outlook, PowerPoint, Access, Publisher) Intermediate Level
3. Resolve user-error issues
4. Answer calls, returning promptly when away from desk
5. Provide support to users and gather additional data to document more complex issues
6. Graphic Design – Intermediate level
7. Pinnacle Studio 11 – Intermediate level
8. Adobe Photoshop CS2 – Beginner – Intermediate level
9. Written and oral communication skills
10. District website administration (calendar, parent listserv, school news, teacher sites, LMC area, etc.)
ABILITY TO
1. Ability to prioritize work
2. Ability to multi-task
3. Work independently
4. Discretion of confidential information
5. Communicate in a professional manner
WORKING CONDITIONS:
Office Environment
PHYSICAL DEMANDS
1. Hearing and speaking to exchange information in person or on the telephone
2. Seeing to read a variety of materials
3. Dexterity of hands and fingers to operate a computer keyboard
4. Sitting or standing for extended periods of time
5. Bending at the waist or kneeling to file materials.
